How Do I Withdraw From a Course or From the School?
Students considering withdrawing from a course or from the school entirely should carefully review the policies and timelines below. Our goal is to support students through difficult decisions while ensuring they understand academic and financial responsibilities.
Withdrawing From a Course
Students have flexibility before a semester officially begins. While registration is open and the semester has not yet started, students may add or drop courses without any academic penalty. No record of the course will appear on the transcript during this period.
Once the semester begins, the withdrawal policy changes. Students have a two-week window from the first day of the semester to withdraw from a course. If a course is withdrawn during this period, a “W” (Withdrawal) will appear on the transcript. A “W” does not affect GPA but does indicate that the course was started and not completed.
After the first two weeks of the semester have passed, students are academically committed to the course and are required to complete it. Withdrawal from the course is no longer permitted beyond this point.
Students enrolled mid-term, meaning they started the semester late, have a withdrawal window of only 7 days.
Withdrawing From the School Completely
If a student wishes to withdraw from the school entirely, this may be done at the end of the semester in which the student is currently enrolled. Withdrawal from the school does not take effect mid-term; students remain financially responsible through the end of the semester.
Required Withdrawal Process
Regardless of whether a student is withdrawing from a course within the first two weeks, attempting to withdraw after the two-week period, or withdrawing from the school entirely, the first required step is to request a meeting with an Academic Advisor.
This meeting is mandatory because the institution’s goal is to support students and help them succeed. During the meeting, the Academic Advisor will review the student’s academic standing, personal circumstances, and any challenges they may be experiencing. The advisor will determine whether there are solutions available, such as academic adjustments, schedule changes, or other support services that may allow the student to remain enrolled.
If, after discussion, withdrawal is still the appropriate course of action, the Academic Advisor will provide the official withdrawal form. The completed form is submitted to the Administration Department for review and approval. Once approved, the documentation is forwarded to the Financial Aid Office so that financial obligations can be finalized at the end of the semester term.
Financial Obligations and Monthly Payments
It is important to understand that financial responsibility continues through the end of the semester. Monthly payment plans remain active through the semester’s conclusion.
If a semester ends at the beginning of a month, students are responsible for payment for that entire month. For example, if a semester ends on June 1, the student must still make payment through June 30. Financial obligations are calculated by the term structure, not by individual calendar days attended.
Failure to meet financial obligations will result in serious consequences. The student’s account will be locked, and an academic hold will be placed on the account. To restore access, the outstanding balance must be paid, and a $300 Program Activation Fee will be required to unlock the account. When there is an academic hold, all transcripts and diplomas are withheld until the financial obligations are met.
If financial obligations remain unpaid by the end of the semester, the student will be administratively withdrawn from the institution.
After Withdrawal Is Finalized
If a student has satisfied all financial obligations through the end of the semester, their account will be deactivated at the conclusion of the term, and they will be fully withdrawn from the school.
It is also critical to understand that once a student withdraws from the institution, they are no longer considered an active student. This means they are not eligible for any previous tuition discounts, promotional rates, or tuition adjustment plans that were previously offered.
If the student later decides to return, they must submit a new admission application and will be subject to the tuition rates and policies in effect at the time of re-enrollment. Additionally they will have to pay any outstanding balances, including any additional program activation fees that were applied due to locked accounts.